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Privacy Policy

Overview

Welcome to UTSPA Online, owned and produced by the UNITED TRANSPORTATION SECURITY PROFESSIONALS OF AMERICA ("UTSPA"). UTSPA is the nation's only fraternal beneficiary society devoted to serving transportation security professionals.  Our site is available to registered members and registered non-members; although some content and features are restricted to initiated members of UTSPA.  

To access UTSPA Online, both nonmembers and members must register to access the UTSPA website. Nonmembers must also submit a membership application online in order to become a member of UTSPA. Members may order UTSPA merchandise and other products on UTSPA’s website. Requests for information on the registration and membership application pages include, but are not limited to, contact information (such as your name, address, phone number or e-mail address), unique identifiers (social security number usually your UTSPA membership number, if one is available), work information, financial information (such as your bank/credit union name, routing number, and account numbers), or demographic information (for example, your age, location, UTSPA membership number, etc.). Contact information from these forms is used to provide the products, promotional materials, or memberships that you request. Forms on our site that request financial information do so in order to bill you for organizational dues and products or services ordered. Unique identifiers (specifically, your UTSPA member number) are collected from members to verify the user's identity for access to restricted content or features on the site.

This Online Privacy Policy discloses UTSPA's privacy practices and contains detailed information about the following:

  • What information of yours does UTSPA Online collect?
  • What are "cookies" and how does UTSPA use them? 
  • What organization collects the information and who has access to it?
  • How does UTSPA use the information it collects? 
  • How can you modify your UTSPA member information?
  • What is the opt-out policy for UTSPA website? 
  • What types of security procedures are in place to protect against the loss, misuse or alteration of your information?
  • How does UTSPA use bulletin boards, discussion lists, and moderated chats?

All products and services on UTSPA Online are made available subject to this Privacy Policy. By using the products and services, you agree, without limitation or qualification, to be bound by this Privacy Policy. Questions regarding this statement should be directed to:

UTSPA
P.O. Box 90757 
Los Angeles, California, 90009

or

utspa@utspa.org

UTSPA Online will update this policy from time to time, so please check back periodically. When such changes occur, you will see the word "updated" next to the Privacy Policy link on each page on UTSPA Online. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will prominently post such changes prior to implementing them.

Frequently Asked Questions

1. What information of yours does UTSPA Online collect?

Our goal is to become your destination for transportation security-related information by providing information, services, and product offerings that are most relevant to you in the most convenient way. To achieve this goal, UTSPA Online collects information about site visitors.

Information collected online is usually defined as being either anonymous or personally identifiable.

Anonymous information refers to data that cannot be tied back to a specific individual. UTSPA collects some information each time a visitor comes to a UTSPA website, so we can improve the overall quality of the visitor's online experience. For example, UTSPA collects the visitor's IP address, browser, and platform type (e.g., a Netscape browser on a Windows platform). Gathering this data helps us to learn what browsers we need to support. Other anonymous information helps us determine what sections of UTSPA Online are most popular and how many visitors come to our site(s). You do not have to register with UTSPA Online before we can collect this anonymous information.

Personally identifiable information refers to data that tells us specifically who you are (e.g., your name and postal address). You are only required to provide such information if you want to take advantage of optional products and services provided through our website(s).

UTSPA collects personal information in the following ways from different parts of its website(s):

  • UTSPA Membership Applications: You are sharing personally identifiable information, including your name and mailing address, with us when you join UTSPA through our website(s). UTSPA members are given a UTSPA membership number. UTSPA members are also provided with a username and password and this username and password enables members to take advantage of restricted content and features on UTSPA Online.
  • Registration: You may be asked for personal information when registering to gain access to UTSPA online and for other specific services. For example, when anyone registers on UTSPA’s website, you will be asked to provide your name, personal e-mail address, your mother’s maiden name, your home and/or mailing address, your telephone numbers (both home and cell), your date of birth, work information, and current or prior affiliations. 
  • Online Purchases: We (or a third party vendor) may also ask for personal information when you make a purchase through our UTSPA Merchandise link or when you subscribe to a UTSPA publication through our website. The number and variety of useful services on UTSPA Online that may require collection of personally identifiable information will continue to grow in the future.
  • Administrative Defense Fund Questionnaires. You will be asked for personal information in order for UTSPA to assist you with grievances, Disciplinary Review Board appeal, EEO complaints, safety and health complaints, and other areas where you need assistance.

2. What are "cookies" and how does UTSPA use them?

A cookie is a small text file containing a unique identification number that is transferred from a website to the hard drive of your computer. This unique number identifies your web browser-but not you-to UTSPA computers whenever you visit UTSPA Online. A cookie will not provide personally identifiable information about you, such as your name and address. The use of cookies is now an industry standard and cookies are currently used on most major websites. Most web browsers are initially set up to accept cookies. If you prefer, you can reset your browser to notify you when you have received a cookie. You can also set your browser to refuse to accept cookies altogether. While UTSPA does not require you to use cookies, keep in mind that certain services will not function properly if you set your browser to refuse all cookies.

To help serve you better, UTSPA generally uses cookies to:

  • Identify return visitors. Cookies let us remember your web browser so we can provide personalized member services such as UTSPA search agents. Cookies also allow us to identify UTSPA members who are returning to the site, so you will not have to re-enter a member ID and password the next time you visit.

  • Display advertisements. UTSPA may use outside ad companies to display UTSPA-approved ads on our website. While we use cookies on other parts of our website(s), the cookies received with banner ads may be collected by our ad company. These cookies allow UTSPA to manage the delivery of ads and do not collect personally identifiable information. For more information about our third party ad company, their cookies, and how to "opt-out" of those cookies, please click here.

3. What organization collects the information and who has access to it?

Data collected through UTSPA's website(s) is generally collected and maintained solely by UTSPA.  More specifically:

  • Personally identifiable information. When you provide personally identifiable information on UTSPA Online to register for a service or the website, buy a product, or take advantage of a promotion, that information is collected and maintained solely by UTSPA, unless specifically stated otherwise at the point of collection. UTSPA will inform you at the point of collection if your personal data is being shared with another organization. If you do not want to share your information with that company, you can choose not to use that service. 
  • If you join UTSPA through our website, you provide personally identifiable information on the membership application. UTSPA sells mailing lists (names and mailing addresses) of members to selected third-parties. If you wish to opt out of mail list sales at any time during your UTSPA membership, you may do so by following the directions in Item 6 below. UTSPA does not sell member usernames or e-mail addresses to third-parties. 
  • Anonymous information. We disclose to third-party sponsors/advertisers aggregate statistics (i.e., impressions and click-throughs on a company's advertisement). Also, we may share aggregate website statistics with the media or other third parties. No personally identifiable information is disclosed to these sponsors/advertisers or other third parties as part of this process-only information in an aggregate form. 
  • Be aware that UTSPA's sponsors, advertisers, and third-party content providers have links on our site(s) that take you to other websites. For example, when you click on an ad displayed on UTSPA Online, you are linked to another site. Please note also that links to other websites are provided throughout UTSPA Online for users' information and convenience. UTSPA hopes that all third parties involved adhere to our policies regarding the privacy of our users. However, UTSPA's Online Privacy Policy does not cover third-party data collection practices, and UTSPA Online does not assume any responsibility for any actions of third parties.

4. How does UTSPA use the information it collects?

UTSPA collects information to provide you with the services you request and to improve our website(s).

If you join UTSPA through our website(s), we use the personally identifiable information you provide in the membership application to send you UTSPA publications, information about member benefits and special offers, and other information that UTSPA believes is relevant and useful to its members. UTSPA also sells mailing lists (names and mailing addresses) of members to selected transportation security or other service providers. You may opt out of mail list sales at any time during your membership, as described in Item 6 below. UTSPA does not sell member e-mail addresses to third-parties.

As mentioned above, UTSPA uses the aggregate, anonymous data collected to let our sponsors/advertisers know the number of impressions or views and the number of "click throughs" on their advertisement(s). UTSPA also uses this aggregate, anonymous data to perform statistical analyses of the collective characteristics and behavior of our site visitors; to measure user interests regarding specific areas of the UTSPA Online; and to analyze how and where best to use our resources. Without such data, we would not know which parts of UTSPA Online are the most popular, and we would not be able to change and update the content and services appropriately.

UTSPA may be required by law enforcement or judicial authorities to provide information on individual users to the appropriate governmental authorities. In matters involving a danger to personal or public safety, UTSPA may voluntarily provide information to appropriate governmental authorities.

5. How can UTSPA members modify their personal information?

UTSPA members have the following options for changing and modifying information previously provided.

E-mail: utspa@utspa.org

Visit: www.utspa.org/memberrecord

Send mail to the following postal address: UTSPA, P.O. Box 90757, Los Angeles, California, 90009, ATTN: National President.

6. What is the opt-out policy for UTSPA Online?

UTSPA provides members and registered nonmembers the opportunity to opt-out of receiving communications from us and our partners. If you no longer wish to receive specific communications or services, you have the following options:

You can send an e-mail to: utspa@utspa.org

Send mail to the following postal address: UTSPA, P.O. Box 90757, Los Angeles, California, 90009, ATTN: National President.

Instructions for opting out of any UTSPA e-mail newsletter you receive are included with each e-mail.

7. What kinds of security procedures are in place to protect against the loss, misuse or alteration of your information?

UTSPA Online has security measures, such as firewalls, in place to protect against the loss, misuse and alteration of your user data under our control. While we cannot guarantee that loss, misuse or alteration to data will not occur; we take reasonable precautions to prevent such unfortunate occurrences.

You are ultimately responsible for the security of your UTSPA member ID and password. You may not share your UTSPA member ID and password with colleagues or friends so they can access content or features on UTSPA Online that are restricted to UTSPA members only. You should log out of your browser at the end of each computer session to ensure that others cannot access your personal information and correspondence, especially if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.

8. How does UTSPA Online use bulletin boards, discussion lists, and moderated chats?

This site may make bulletin boards, discussion lists, and moderated chats available to its members. Any information that is disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose your personal information. Although users may post messages that will appear on the message boards anonymously, UTSPA does retain a record of who posts all notes.

This Privacy Policy was effective August 26, 2007.

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